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SYSTEM DESIGN

Assemble your
digital headquarter in one place

You’ve designed your core functions—Sales, Ops, HR. Now, snap them together into a single, unified operating system.

pricing starts at $9/user/month

A seamless operational reality

When you assemble functions in Luklak, you aren’t building a collection of apps.
You are building a unified operational layer

Know exactly which ad drives revenue, not just clicks

Auto-Tracking Setup: Instantly generates unique utm_id links for every new Ad Creative, ensuring no lead enters the system without a source.

The Sales Handoff: When a lead submits the webform, the system creates a Customer record in Sales, carrying the “Nordic Villa” preference context so the rep knows exactly what to pitch

ROI Feedback Loop: As deals close in Sales, the revenue data flows back to the original Marketing Ad object, automatically updating the campaign’s “Realized ROI” in real-time.

Zero lead leakage. Clean data handoff to Finance.

Smart Assignment: Auto assigns via weighted round- robin. If a new lead sits untouched for 2 hours, the “Auto-Reclaim” rule reassigns it to ensure speed.

AI Meeting Intel: The system integrates with the Call Center to record conversations, using AI to auto-summarize transcripts and log key insights.

Accounting Handoff: Moving the status to “Contract Prep” automatically triggers the creation of a Draft Contract in the Accounting space

Secures cash to unlock project execution.

One-Click Contract: Auto-generates a PDF contract from a Google Doc template, populating client names and terms instantly.

Auto-Split Receivables: Generating the contract automatically creates three linked Invoice records (Deposit, Progress, Final) with specific due dates.

Ops Handoff: The moment the bank confirms the deposit via webhook, the Invoice marks as “PAID”, triggering the Master Project launch

Connects field reality to prevent errors.

Site Limitation Blocker: A field worker’s QR scan report (e.g., “Old Brick Wall”) blocks the project workflow and alerts the design team instantly

Context-Aware Design: The Design Object is updated with these limitations, ensuring architects cannot ignore field constraints

Success Handoff: Marking the Master Project as “Completed” records the launch date and automatically triggers the “After-Sales” workflow

Turns finished projects into recurring revenue.

Auto-Loyalty Reward: Instantly calculates a voucher value (e.g., $500) based on project spend and emails it to the client

Recurring Care: Automatically schedules an “After-Sales Care” object for 6 months later, prompting the team to check in

The Upsell Connection: If a check-in reveals a new need, the system loops back to create a New Opportunity record in Sales

People, not paperwork

Auto-Onboarding: Trigger IT setup, contract sending, and welcome emails the moment a candidate says “Yes.”

Self-Serve Leave: Approved time-off requests automatically block out that designer’s availability on the project calendar.

Secure Vault: Keep sensitive salary data and contracts locked down with strict, granular permission controls.

Fast-track the “Yes”

Smart Routing: Requests under $500 go to a Manager; over $5k route automatically to the CFO.

Audit Trails: Keep a permanent, timestamped record of every decision to replace messy email threads.

Mobile Approval: Managers can approve travel or budget requests with one tap, even while on site.

Connect high-level planning to daily execution.

Break down the complexity: Organize initiatives into clear hierarchies, keeping high-level milestones directly linked to the specific tasks that drive them.

Approve work in context: Stop chasing emails. Review deliverables, discuss feedback, and sign off on active tasks directly where the work happens.

Watch the margin: Track billable hours and expenses against the budget in real-time, ensuring every project stays profitable as it progresses.

Know what you own

Chain of Custody: See the full history of who held the device, from purchase to current assignment.

Proactive maintenance: Schedule equipment servicing based on usage duration and flag assets for repair directly from the mobile app.

QR Scanning: Scan a sticker on site equipment to instantly view its status and update its location

The daily HQ

Separate noise from news. Keep critical company announcements distinct from social club chatter so important updates are never missed.

Turn events into action. Let employees register for town halls or parties with one click, automatically building the attendee list.

Build a culture of gratitude: encourage peer-to-peer recognition with a public “Kudos” feed that links directly to employee profiles.

If you can name it, you can build it

Drag-n-drop: Don’t wait for a feature request. Build the exact specialized ops system your niche demands in minutes.

Instant Unity: Your custom tool isn’t an island. It automatically connects to projects, budgets, and staff the moment you create it.

Smart Logic: Go beyond simple tasks. Create powerful logic that travels across objects, aggregates data from different departments, and updates records automatically without you lifting a finger.

Connect what belongs together.

In the real world, your business objects are deeply connected.
Luklak lets you map these relationships explicitly.
Explore 9 lego pieces

Let data travel across department walls.

With Object Connection

Let data travel across department walls. Silos disappear when you let objects talk to each other.

  • Link a won Sales Deal directly to a Master Project, allowing your delivery team to inherit client promises, budgets, and timelines instantly without a handover meeting.
  • Tie Purchase Orders to specific Projects so material costs deduct from the live budget the moment they are approved.
  • You can even link Support Tickets back to the original Design, letting your product team see exactly where quality issues arise months after launch.

Map the invisible lines of responsibility

With Object Picker field

Define exactly who owns what across your ecosystem.

  • You can assign physical Assets like laptops directly to Employee Profiles, ensuring you know exactly what to recover during offboarding.
  • Tag Sales Deals with their source Marketing Campaign to prove exactly which ad spend generated the revenue.
  • On the ground, you can link Construction Tasks to approved Design Files, ensuring builders always work from the latest drawing version and eliminating costly errors.

Handle lists and line items without the chaos

With Data Table Field

You don’t need a new “object” for every single data point.

  • Embed rich tables directly inside your records to handle operational density.
  • Build complex Quotes with multi-tiered product line items, manage mixed Purchase Orders with dozens of SKUs and unit costs, or generate precise Invoice Lines that calculate VAT automatically.
  • It gives you spreadsheet-level precision exactly where you need it, while keeping the rest of your system clean.
    pricing starts at $9/user/month

    Interconnected workflows

    Watch work flow like water—from the first spark of interest to the final dollar in the bank.

    Marketing

    Capture context, not just contacts

    A lead form submission doesn’t just send an email. It instantly creates a rich Customer Record with budget, timeline, and source data, notifying the right sales rep immediately.

    Sales

    Turn promises into contracts

    Stop retyping addresses. When a deal moves to “Negotiation,” the system auto-generates the contract PDF using the customer’s data, locks the scope, and prepares for the handoff.

    Product

    Start work as soon as money arrives

    The moment the contract is signed, a new Project Board springs to life—pre-populated with the exact budget, milestones, and deliverables promised during the sale. No re-briefing needed.

    Finance

    Billing built into the work

    Completing a milestone on the project board automatically drafts the corresponding invoice in Finance. Revenue is recognized the exact moment value is delivered, reducing your cash cycle to zero.

    Customer Success

    Solve with full context

    Agents see the original Sales Contract and Project history the moment a ticket opens. Bugs link directly back to the Delivery team to fix the root cause, closing the quality loop forever.

      Cross-function & cross-system automation

      Let departments talk to one another in any direction.
      And let your entire company speak to the outside world with automation.

      Make your departments talk to each other automatically.

      The “Risk” Guard (Ops to Sales): If a project misses a deadline and sentiment drops, the system flags the CRM account as “At Risk,” stopping Sales from pitching an angry client.

      The Sales Handoff: When a lead submits the webform, the system creates a Customer record in Sales, carrying the “Nordic Villa” preference context so the rep knows exactly what to pitch

      ROI Feedback Loop: As deals close in Sales, the revenue data flows back to the original Marketing Ad object, automatically updating the campaign’s “Realized ROI” in real-time.

      Push and pull data from the other apps you use.

      Smart Assignment: Auto assigns via weighted round- robin. If a new lead sits untouched for 2 hours, the “Auto-Reclaim” rule reassigns it to ensure speed.

      AI Meeting Intel: The system integrates with the Call Center to record conversations, using AI to auto-summarize transcripts and log key insights.

      Accounting Handoff: Moving the status to “Contract Prep” automatically triggers the creation of a Draft Contract in the Accounting space

      Optimize from a single source of truth

      Stop stitching together reports from three different departments.
      See the connections that actually matter.
      The Profitability Lens

      Overlay Marketing Spend, Sales Commissions, and Delivery Costs to see the true margin on every client.

      The Capacity Lens

      Combine Sales Pipeline (what’s coming) with HR Availability (who’s free) to predict hiring needs months in advance.

      The Pulse Lens

      A single health score for your business, aggregating everything from Support Ticket Volume to Project On-Time Rates.

      Organize teams, not just functions.

      Functions are the logic. Workspaces are where people actually collaborate.
      Dynamic Collaboration

      Create rooms that mirror how your teams mobilize:

      • The “West Residence” Space: Brings together the Project Board, Design Files, Client Chat, and Invoices into one room.
      • The “Q4 Strategy” Space: Aggregates Marketing Goals, Sales Targets, and Hiring Plans.

      Spin them up when needed. Archive them when the project is done. The underlying data remains safe in the database.

      Build any business function.
      Assemble. Deploy. Govern.

      The Build Layer is your unified construction toolkit. It is a three-tiered architectural process designed for NoCode and LowCode users to define, design, and deploy operational logic across the entire business.

      pricing starts at $9/user/month

      FAQs

      Do I need to migrate my entire company at once?

      No. Most organizations start by “colonizing” one core area—usually Operations or CRM. As teams see the value of connected data, they naturally pull other departments into the system. You build your digital headquarters one room at a time, not in a single stressful weekend.

      Do I have to rip out my legacy ERP?

      No. We know the reality: your ERP is essential for the heavy backend—Inventory, Accounting, Payroll, and Tax Compliance. But it’s a nightmare for daily agility. Luklak acts as your Central Ops Layer. Your team executes here—managing projects, closing deals, coordinating teams—and we sync the final numbers back for safety. You keep the compliance; you lose the daily friction.

      What happens if we restructure our company next year?

      You evolve the system. Unlike rigid off-the-shelf software, Luklak allows you to re-map relationships and change workflows instantly. You don’t need to hire expensive consultants to change your org chart; you just need Admin access. The system grows as fast as your ambition.

      Built to grow. Designed to evolve

      The system you design today won’t be the one you need next year. That’s the point. Add new functions. Re-map relationships. Adjust workflows. Luklak grows as fast as your ambition.